HOA ACCOUNTING
Remote HOA Management Services
Clark Simson Miller is changing the way board members manage their association, providing excellent customer service and HOA financial solutions.
Board approves every bill from any device- Less liability for board members
- A plan built for your association
Get a free HOA financial assessment
We’ll review your books and send a custom financial plan with clear pricing. No obligation, and it takes about a minute.
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🔒 Your info stays private
Sound familiar?
Why remote management works
01
Save 50% by going remote
We are able to reduce your monthly management costs significantly. You are charged for the services necessary to manage your community, which means no more overpaying for pointless services.
02
Reduced liability
We focus on the major issues that associations face. We make sure your “back office tasks” are completed. Finances and collections are in order, insurance is up to date, and violations are issued all while reducing the liability of self-management.
03
Unpaid assessments
Chasing neighbors for dues strains the budget and the community. Delinquencies are easier to prevent than to recover.
What's included
What is remote management?
Clark Simson Miller introduces a hybrid approach to HOA management, giving board members the freedom of self-management with the support of a professional company. We provide assistance in areas like accounting, volunteerism, and insurance to HOAs throughout the US. With our remote management solutions, you receive a customized plan that fits the specific needs of your community association.
Billing, reminder notices and a delinquency program that's monitored over time.
Bill & invoice payments
Every bill paid on time. The board reviews and approves from any device.
Financial reporting
Clear monthly statements so the board always knows where the money stands.
Annual audits
Organized records and support through your association's annual audit.
Homeowner support
Our Community Support team answers owners by web, email and phone.
24/7 online portal
Boards and owners get round-the-clock access to account information.
HOW WE COMPARE
Professional support, without paying for services you don't use.
Self-managed
Clark Simson Miller
Full-service mgmt.
Invoice processing
Board
Yes
Yes
Billing & collections
Board
Yes
Yes
Monthly financial reports
Board
Yes
Yes
Annual budget preparation
Board
Yes
Yes
Tax returns
Board / CPA
Yes
Yes
Reserve study liaison
Board / CPA
Yes
Yes
Lender questionnaires
Board
Yes
Yes
Insurance
Board
Yes
Yes
Homeowner roster & communications
Board
Yes
Yes
Bonded
Not usually
Yes
Yes
ACH draft, credit card & eCheck payments
No
Yes
Yes
24/7 web portal for board & owners
No
Yes
Yes
Violations, maintenance & vendor proposals
Board
Not included
Yes
Typical cost
Lowest, but highest board workload
About 50% of traditional management
Highest
How it works
Three steps to a lighter board.
STEP 1
Request a free assessment
Tell us about your community. It takes about two minutes and there’s no obligation.
STEP 2
Review your custom plan
We recommend only the services you need, with clear pricing your board can vote on.
STEP 3
We take it from there
Your dedicated manager handles onboarding in [ONBOARDING TIMEFRAME, e.g. 30–60 days].
How much does HOA accounting cost?
Pricing depends on your community's size and the services you choose, and you only pay for what you use. Most boards pay about half what traditional full-service management costs. Your free assessment includes a custom plan with exact pricing.
What's included?
Invoice processing and payment, dues collection, annual budget preparation, reserve planning, and coordination with your CPA for audits and tax returns. Each month you get a full report package with a balance sheet, income statement, budget comparison, bank reconciliations and delinquency report.
Does our board stay in control of the money?
Yes. The board approves every bill from any device before it's paid, and you can see your finances anytime in HOA Vine, your 24/7 online portal. We handle the work; your board makes the decisions.
Can we switch from our current management company?
Yes. Whether you're self-managed or leaving a full-service company, your dedicated manager works with your board to transfer financial records, set up accounts, and get homeowners onto the portal.
What don't you handle?
We don't attend meetings onsite or handle inspections, maintenance, violations or vendor proposals. That's how we keep costs well below full-service management while covering your association's finances completely.