HOA ACCOUNTING
HOA accounting your board never has to worry about.
When it comes to HOA financial management, Clark Simson Miller is raising the bar. We provide expert accounting and back office services that fit your community’s needs.
Board approves every bill from any device- Less liability for board members
- A plan built for your association
Get a free HOA financial assessment
We’ll review your books and send a custom financial plan with clear pricing. No obligation, and it takes about a minute.
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Sound familiar?
Why choose Clark Simson Miller?
01
Eliminate Liability
Self-managing your HOA can be risky. Board members are held liable for any faults that may occur, accidental or otherwise. We take the time to carefully manage your association’s accounting so there are no mistakes. Our experts are insured and bonded to guarantee your association's safety.
02
Stress Free
Managing an association is not easy. Financial management alone can seem like a full-time job. We take the stress out of daunting tasks like AP processes, document organization, and assessment collections.
03
Unpaid assessments
Chasing neighbors for dues strains the budget and the community. Delinquencies are easier to prevent than to recover.
What's included
Comprehensive HOA Accounting
Clark Simson Miller makes it easier for board members to manage their association. We provide all-encompassing accounting solutions to cover every aspect of your HOA’s finances. Tasks including collections, reporting, annual audits, and more are handled by a team of professionals dedicated to your community.
Billing, reminder notices and a delinquency program that's monitored over time.
Bill & invoice payments
Every bill paid on time. The board reviews and approves from any device.
Financial reporting
Clear monthly statements so the board always knows where the money stands.
Annual audits
Organized records and support through your association's annual audit.
Homeowner support
Our Community Support team answers owners by web, email and phone.
24/7 online portal
Boards and owners get round-the-clock access to account information.
HOW WE COMPARE
Professional support, without paying for services you don't use.
Self-managed
Clark Simson Miller
Full-service mgmt.
Invoice processing
Board
Yes
Yes
Billing & collections
Board
Yes
Yes
Monthly financial reports
Board
Yes
Yes
Annual budget preparation
Board
Yes
Yes
Tax returns
Board / CPA
Yes
Yes
Reserve study liaison
Board / CPA
Yes
Yes
Lender questionnaires
Board
Yes
Yes
Insurance
Board
Yes
Yes
Homeowner roster & communications
Board
Yes
Yes
Bonded
Not usually
Yes
Yes
ACH draft, credit card & eCheck payments
No
Yes
Yes
24/7 web portal for board & owners
No
Yes
Yes
Violations, maintenance & vendor proposals
Board
Not included
Yes
Typical cost
Lowest, but highest board workload
About 50% of traditional management
Highest
How it works
Three steps to a lighter board.
STEP 1
Request a free assessment
Tell us about your community. It takes about two minutes and there’s no obligation.
STEP 2
Review your custom plan
We recommend only the services you need, with clear pricing your board can vote on.
STEP 3
We take it from there
Your dedicated manager handles onboarding in [ONBOARDING TIMEFRAME, e.g. 30–60 days].
How much does HOA accounting cost?
Pricing depends on your community's size and the services you choose, and you only pay for what you use. Most boards pay about half what traditional full-service management costs. Your free assessment includes a custom plan with exact pricing.
What's included?
Invoice processing and payment, dues collection, annual budget preparation, reserve planning, and coordination with your CPA for audits and tax returns. Each month you get a full report package with a balance sheet, income statement, budget comparison, bank reconciliations and delinquency report.
Does our board stay in control of the money?
Yes. The board approves every bill from any device before it's paid, and you can see your finances anytime in HOA Vine, your 24/7 online portal. We handle the work; your board makes the decisions.
Can we switch from our current management company?
Yes. Whether you're self-managed or leaving a full-service company, your dedicated manager works with your board to transfer financial records, set up accounts, and get homeowners onto the portal.
What don't you handle?
We don't attend meetings onsite or handle inspections, maintenance, violations or vendor proposals. That's how we keep costs well below full-service management while covering your association's finances completely.